College of William and Mary Wikis : digitalarchive : Contributor Instructions - edits
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http://digitalarchive.wmwikis.net/Contributor+Instructions
14048College of William and Mary WikisContributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/149992001
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/149992001http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsTue, 22 Jun 2010 14:07:13 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>W@M Digital Archive Contributor Instructions<br/>
Accounts<br/>
<div class="blockHeader">...</div> W&M Digital <del class="delete">Archive.</del><ins class="insert">Archive .</ins> To request<br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>Uploading your document(s)<br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<div class="blockHeader">...</div> W&M Digital <del class="delete">Archive.</del><ins class="insert">Archive .</ins><br/>
Select the “My DSpace” option on the lower left side of the screen.<br/>
Login using your William and Mary user name and password. Do NOT attempt to sign-in using your full email address, i.e., do not include "@wm.edu", "@email.wm.edu", or "@vims.edu".<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146585825
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146585825http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsWed, 02 Jun 2010 21:10:51 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>If you have questions regarding the licensing terms, please contact Amy Schindler or Ute Schechter. If your questions regarding the licensing terms are resolved and you decide to submit your project again in accordance with the licensing agreement, you may do so from your “My DSpace” page. If you have manually removed the submission from your “My DSpace” page, you will need to re-submit your project beginning at step 1 above.<br/>
After completing the submission process, you will receive an email message alerting you when the file has been approved and is available to the public via the digital repository. If your submission was rejected, you will receive instructions for changes to be made when resubmitting.<br/>
<del class="delete">Embargoing</del><ins class="insert">Restricting Access to</ins> Submissions<ins class="insert"><br/>
The latest version of the software used by the W&M Digital Archive, DSpace version 1.6, allows individuals submitting material to the W&M Digital Archive to place an embargo on material. An embargo is a temporary access restriction placed on content, commencing at the time it is added to the digital archive. It's scope or duration may vary, but the fact that it eventually expires is what distinguishes it from other content restrictions. The embargo functionally introduced in 1.6, however, includes tools to automate the imposition and removal of restrictions in managed timeframes. As the embargo function has not yet been activated for any community in the W&M Digital Archive, any users interested in utilizing the embargo option should contact Amy Schindler or Ute Schechter.</ins><br/>
Contact W&M Digital Archive Administrators<br/>
If you have any questions regarding the uploading and submission process, please contact Amy Schindler or Ute Schechter.<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146584169
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146584169http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsWed, 02 Jun 2010 21:04:10 GMT<style type="text/css">
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</style>Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146584033
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146584033http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsWed, 02 Jun 2010 21:03:35 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>Accounts<br/>
Members of the William and Mary Community (students, faculty, and staff) are eligible to request accounts for the W&M Digital Archive. To request an account, individuals should email Amy Schindler or Ute Schechter. Once the account is created, users will have the opportunity to edit their profile, sign up for email alerts, and subscribe to the RSS feed. Students submitting an Honors Thesis already have accounts and do not need to contact us unless there is a problem signing in.<br/>
<del class="delete">If</del><br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>Please note: Your submission will not be deleted unless you manually remove the submission from your “My DSpace” page.<br/>
If you have questions regarding the licensing terms, please contact Amy Schindler or Ute Schechter. If your questions regarding the licensing terms are resolved and you decide to submit your project again in accordance with the licensing agreement, you may do so from your “My DSpace” page. If you have manually removed the submission from your “My DSpace” page, you will need to re-submit your project beginning at step 1 above.<br/>
<div class="blockHeader">...</div> digital repository.<ins class="insert"> If your submission was rejected, you will receive instructions for changes to be made when resubmitting.</ins><br/>
Embargoing Submissions<br/>
Contact W&M Digital Archive Administrators<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146583161
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146583161http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsWed, 02 Jun 2010 21:00:03 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>Accounts<br/>
Members of the William and Mary Community (students, faculty, and staff) are eligible to request accounts for the W&M Digital Archive. To request an account, individuals should email Amy Schindler or Ute Schechter. Once the account is created, users will have the opportunity to edit their profile, sign up for email alerts, and subscribe to the RSS feed. Students submitting an Honors Thesis already have accounts and do not need to contact us unless there is a problem signing in.<br/>
<ins class="insert">If</ins><br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>File Formats<br/>
Only specific formats of materials can be recognized and supported by the W&M Digital Archive. Generally, file formats can be grouped into three groups: supported; known; and unsupported. Supported formats, we will do whatever possible to maintain access to these materials as technology changes over time. Known formats can be viewed currently in the W&M Digital Archive, but there is no guarantee regarding continued access to these items over time. It is suggested that materials in known formats be migrated to supported formats for long-term access. Unsupported formats cannot be viewed currently in the W&M Digital Archive. If your materials are in an unsupported format, please contact the administrators for assistance in submitting your materials to the W&M Digital Archive.<br/>
<div class="blockHeader">...</div> PDF format.<del class="delete"> </del><br/>
Further information about acceptable file formats for submissions, including lists of supported file formats, is available.<br/>
File naming suggestions<br/>
<div class="blockHeader">...</div>Uploading your document(s)<br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<del class="delete">To access William and Mary’s digital repository, point your browser</del><ins class="insert">Go</ins> to <del class="delete">http://dspace.swem.wm.edu/</del><ins class="insert">the W&M Digital Archive.</ins><br/>
Select the<div class="blockHeader">...</div> on the<ins class="insert"> lower</ins> left side of <del class="delete">your</del><ins class="insert">the</ins> screen.<br/>
Login<div class="blockHeader">...</div> not include <del class="delete">"@wm.edu"m</del><ins class="insert">"@wm.edu", "@email.wm.edu",</ins> or <del class="delete">"@email.wm.edu".</del><ins class="insert">"@vims.edu".</ins><br/>
Select “Start a New Submission”.<br/>
<div class="blockHeader">...</div> for your <del class="delete">document(s).</del><ins class="insert">submission (Honors Theses, School of Marine Science at the Virginia Institute of Marine Science (VIMS), etc.).</ins><br/>
Make the appropriate selection for the project you wish to submit indicating if there will be multiple files uploaded, if the material has been previously published or distributed, etc., and click “Next”.<br/>
Resolutions of the Board of Visitors contributors: Select "Item has been published before or previously distributed" and click "Next".<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146576227
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/146576227http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsWed, 02 Jun 2010 20:24:53 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>W@M Digital Archive Contributor Instructions<br/>
Accounts<br/>
<div class="blockHeader">...</div> Digital Archive.<del class="delete"><br/>
To</del><ins class="insert"> To</ins> request an<br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>Uploading your work(s)<br/>
Preparing your document(s) for upload<br/>
<del class="delete">Reformatting files</del><ins class="insert">File Formats<br/>
Only specific formats of materials can be recognized and supported by the W&M Digital Archive. Generally, file formats can be grouped into three groups: supported; known; and unsupported. Supported formats, we will do whatever possible</ins> to <del class="delete">PDF<br/>
Completed projects should</del><ins class="insert">maintain access to these materials as technology changes over time. Known formats can</ins> be <del class="delete">submitted</del><ins class="insert">viewed currently</ins> in <del class="delete">PDF format especially</del><ins class="insert">the W&M Digital Archive, but there is no guarantee regarding continued access to these items over time. It is suggested that materials in known formats be migrated to supported formats</ins> for <del class="delete">final products</del><ins class="insert">long-term access. Unsupported formats cannot be viewed currently</ins> in <del class="delete">Word, Excel, or other proprietary formats. For</del><ins class="insert">the W&M Digital Archive. If your materials are in an unsupported format, please contact the administrators for</ins> assistance <del class="delete">converting</del><ins class="insert">in submitting</ins> your <del class="delete">digital file(s)</del><ins class="insert">materials</ins> to<del class="delete"> PDF, see</del> the <del class="delete">article “How to Print to PDF without Expensive Software.”<br/>
Other file</del><ins class="insert">W&M Digital Archive.<br/>
Projects completed in Word or other proprietary</ins> formats <del class="delete">will</del><ins class="insert">should</ins> be <del class="delete">accepted into the digital repository, but not</del><ins class="insert">submitted in PDF format. The text of</ins> all<ins class="insert"> theses and dissertations must be submitted in PDF format. <br/>
Further information about acceptable file</ins> formats <del class="delete">are supported. A list</del><ins class="insert">for submissions, including lists</ins> of supported file <del class="delete">formats</del><ins class="insert">formats,</ins> is <del class="delete">under development.</del><ins class="insert">available.</ins><br/>
File naming suggestions<br/>
Persons submitting files should consider using a standardized file format when naming files. This will assist users to easily identify files, and will especially assist users of projects containing multiple files.<br/>
<div class="blockHeader">...</div>If all information is correct, select “Next” to proceed to the next step.<br/>
If individual items need to be corrected or revised, select: “Correct one of these” to correct information in the affected section(s); or “Upload a different file” to change the file(s) to be uploaded.<br/>
<div class="blockHeader">...</div> sharing allowed.<ins class="insert"> Selecting a Creative Commons license is optional and a "Skip Creative Commons license" option is available at the bottom of this screen.</ins><br/>
There are two questions to be answered on this screen: "Allow commercial use of your work?" and "Allow modifications of your work?" If you have questions regarding how best to answer these questions, please see the Creative Commons website. Note that there are links to the Creative Commons website and further information from this page during the submission process<br/>
Answer these questions to assign a Creative Commons license or select "Skip Creative Commons license."<br/>
<div class="blockHeader">...</div>If you have questions regarding the licensing terms, please contact Amy Schindler or Ute Schechter. If your questions regarding the licensing terms are resolved and you decide to submit your project again in accordance with the licensing agreement, you may do so from your “My DSpace” page. If you have manually removed the submission from your “My DSpace” page, you will need to re-submit your project beginning at step 1 above.<br/>
After completing the submission process, you will receive an email message alerting you when the file has been approved and is available to the public via the digital repository.<br/>
<del class="delete">If</del><ins class="insert">Embargoing Submissions<br/>
Contact W&M Digital Archive Administrators<br/>
If</ins> you have any<del class="delete"> technical</del> questions regarding<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708877
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708877http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 13 May 2010 12:59:32 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>W@M Digital Archive Contributor Instructions<br/>
Accounts<br/>
<div class="blockHeader">...</div> for the <del class="delete">digital archive.</del><ins class="insert">W&M Digital Archive.</ins><br/>
To request<div class="blockHeader">...</div> Students submitting <del class="delete">a Senior</del><ins class="insert">an</ins> Honors <del class="delete">Theses</del><ins class="insert">Thesis</ins> already have<br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>To access William and Mary’s digital repository, point your browser to http://dspace.swem.wm.edu/<br/>
Select the “My DSpace” option on the left side of your screen.<br/>
<div class="blockHeader">...</div> email address, <del class="delete">so</del><ins class="insert">i.e.,</ins> do not include <del class="delete">"@wm.edu."</del><ins class="insert">"@wm.edu"m or "@email.wm.edu".</ins><br/>
Select “Start a New Submission”.<br/>
From the Collection dropdown menu, select the appropriate collection for your document(s).<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708457
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708457http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 13 May 2010 12:57:52 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>DoeJane 2009_appendixA.pdf<br/>
Uploading your document(s)<br/>
<del class="delete">Uploading</del><br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
To access William and Mary’s digital repository, point your browser to http://dspace.swem.wm.edu/<br/>
<div class="blockHeader">...</div>Reports and Presentations of the Board of Visitors contributors: Enter the following text into the abstract field: "This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e. December 2006].<br/>
Click “Next” when this page is completed.<br/>
<del class="delete">#Upload</del><ins class="insert">Upload</ins> the file(s)<br/>
This is an excellent time to confirm the file format and naming conventions of your file(s). For more information about file formats and naming conventions, see “Preparing your document for upload”.<br/>
Once you have selected the file, confirm the correct file name and format. When uploading multiple files, complete the File Description field for each file selected. Examples of file descriptions: Table of Contents, Article, Bibliography, Transcript, etc. Please note: If your submission consists of many files, each file will be added individually. Please complete the “File Description” field for each file to be uploaded. Upon clicking “Next” you will have the option to upload an additional file by clicking “Add Another File”. Repeat the steps outlined in this section until all files are uploaded with completed descriptions.<br/>
<div class="blockHeader">...</div>There are two questions to be answered on this screen: "Allow commercial use of your work?" and "Allow modifications of your work?" If you have questions regarding how best to answer these questions, please see the Creative Commons website. Note that there are links to the Creative Commons website and further information from this page during the submission process<br/>
Answer these questions to assign a Creative Commons license or select "Skip Creative Commons license."<br/>
<del class="delete">#Carefully</del><ins class="insert">Carefully</ins> review the<br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available.<br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted.<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708069
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141708069http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 13 May 2010 12:56:20 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>File naming suggestions<br/>
Persons submitting files should consider using a standardized file format when naming files. This will assist users to easily identify files, and will especially assist users of projects containing multiple files.<br/>
<div class="blockHeader">...</div> within the <del class="delete">tile.</del><ins class="insert">title.</ins><br/>
Suggested file naming conventions:<br/>
LastNameFirstNameYear<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141252043
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/141252043http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsTue, 11 May 2010 22:03:39 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>DoeJane 2009_appendixA.pdf<br/>
Uploading your document(s)<br/>
<ins class="insert">Uploading</ins><br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
To access William and Mary’s digital repository, point your browser to http://dspace.swem.wm.edu/<br/>
<del class="delete">Enter the appropriate collection site for your submission.</del><br/>
Select the “My DSpace” option on the left side of your screen.<br/>
<div class="blockHeader">...</div> and password.<ins class="insert"> Do NOT attempt to sign-in using your full email address, so do not include "@wm.edu."</ins><br/>
Select “Start a New Submission”.<br/>
From the Collection dropdown menu, select the appropriate collection for your document(s).<br/>
<div class="blockHeader">...</div>Click “Next” when this page is completed.<br/>
The fields on this page describe the material to be submitted further including an abstract and keywords. Please complete all applicable fields. Note that additional entries for keywords are available for use as necessary.<br/>
<div class="blockHeader">...</div> of keywords <del class="delete"> already</del><ins class="insert">already</ins> in use<br/>
Paste the text of the abstract for the project into the field “Abstract”. Abstracts should be limited to 150 words, or 1,000 characters including spaces, when possible.<br/>
Resolution of the Board of Visitors contributors: Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Reports and Presentations of the Board of Visitors contributors: Enter the following text into the abstract field: "This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e. December 2006].<br/>
Click “Next” when this page is completed.<br/>
<div class="blockHeader">...</div> desired file(s).<del class="delete"> </del><br/>
This is an excellent time to confirm the file format and naming conventions of your file(s). For more information about file formats and naming conventions, see “Preparing your document for upload”.<br/>
Once you have selected the file, confirm the correct file name and format. When uploading multiple files, complete the File Description field for each file selected. Examples of file descriptions: Table of Contents, Article, Bibliography, Transcript, etc. Please note: If your submission consists of many files, each file will be added individually. Please complete the “File Description” field for each file to be uploaded. Upon clicking “Next” you will have the option to upload an additional file by clicking “Add Another File”. Repeat the steps outlined in this section until all files are uploaded with completed descriptions.<br/>
<div class="blockHeader">...</div>There are two questions to be answered on this screen: "Allow commercial use of your work?" and "Allow modifications of your work?" If you have questions regarding how best to answer these questions, please see the Creative Commons website. Note that there are links to the Creative Commons website and further information from this page during the submission process<br/>
Answer these questions to assign a Creative Commons license or select "Skip Creative Commons license."<br/>
<div class="blockHeader">...</div> and conditions.<del class="delete"> </del><br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available.<br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted.<br/>
Contributor Instructions (revised, cleaned up)
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94611988
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94611988http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 12 Oct 2009 15:57:35 GMT<style type="text/css">
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</style><div class="blockHeader">...</div>Select “Start a New Submission”.<br/>
From the Collection dropdown menu, select the appropriate collection for your document(s).<br/>
<div class="blockHeader">...</div> wish to <del class="delete">submit,</del><ins class="insert">submit indicating if there will be multiple files uploaded, if the material has been previously published or distributed, etc.,</ins> and click<br/>
Resolutions of the Board of Visitors contributors: Select "Item has been published before or previously distributed" and click "Next".<br/>
Reports and Presentations of the Board of Visitors contributors:Select "Item has been published before or previously distributed" and click "Next".<br/>
<div class="blockHeader">...</div> this page <del class="delete">describes</del><ins class="insert">describe</ins> the <del class="delete">project</del><ins class="insert">material</ins> to be<div class="blockHeader">...</div> complete all<ins class="insert"> applicable</ins> fields. Note<div class="blockHeader">...</div> as necessary.<ins class="insert"><br/>
Enter the last and first names of the author(s) whether individuals or organizations.</ins><br/>
Title: Enter the title of the paper, report, interview, or other document(s). For example: "Athletic Reports". Resolutions of the Board of Visitors contributors should enter both the resolution title and the meeting dates. For example: Title: "Authorization to Install Fire Alarm Devices in Student Residences, Resolution W-3 (R)".<br/>
Date of Issue: Enter applicable month and year.<br/>
<ins class="insert">Complete other fields as appropriate.<br/>
Click “Next” when this page is completed.<br/>
The fields on this page describe the material to be submitted further including an abstract and keywords. Please complete all applicable fields. Note that additional entries for keywords are available for use as necessary.<br/>
Subject terms/keywords may be added at this point, if desired. You may find the list of keywords already in use in the digital archive helpful.</ins><br/>
Paste the text of the abstract for the project into the field “Abstract”. Abstracts should be limited to 150 words, or 1,000 characters including spaces, when possible.<br/>
<del class="delete">Attention Resolution</del><ins class="insert">Resolution</ins> of the<div class="blockHeader">...</div> Visitors contributors:<del class="delete"><br/>
Enter</del><ins class="insert"> Enter</ins> the following<div class="blockHeader">...</div> 5, 2008].<del class="delete"><br/>
Attention Reports</del><ins class="insert"><br/>
Reports</ins> and Presentations<div class="blockHeader">...</div> Visitors contributors:<del class="delete"><br/>
Enter</del><ins class="insert"> Enter</ins> the following<div class="blockHeader">...</div> December 2006].<del class="delete"><br/>
10. Subject keyword terms may be added at this point, if desired.<br/>
Attention Resolutions of the Board of Visitors<br/>
contributors:<br/>
Do not enter subject keyword terms0<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Do not enter subject keyword terms.<br/>
Attention VIMS contributors:<br/>
Do not enter subject keyword terms - these will be added by VIMS staff upon approval of the submission.</del><br/>
Click “Next” when this page is completed.<br/>
<del class="delete">11. Upload</del><ins class="insert">#Upload</ins> the file(s)<div class="blockHeader">...</div> desired file(s).<del class="delete"><br/>
(This</del><ins class="insert"> <br/>
This</ins> is an<div class="blockHeader">...</div> document for <del class="delete">upload”.)</del><ins class="insert">upload”.</ins><br/>
Once you<div class="blockHeader">...</div> the File <del class="delete">Description”</del><ins class="insert">Description</ins> field for<div class="blockHeader">...</div> file selected. <del class="delete">Click “Next” when complete.<br/>
Please</del><ins class="insert">Examples of file descriptions: Table of Contents, Article, Bibliography, Transcript, etc. Please</ins> note: If<div class="blockHeader">...</div> completed descriptions.<del class="delete"><br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Files are selected from: O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports. Select item and confirm correct file name. Click</del><ins class="insert"><br/>
Click</ins> “Next” when complete.<del class="delete"><br/>
12. Review</del><ins class="insert"><br/>
Review</ins> the summary<br/>
If all information is correct, select “Next” to proceed to the next step.<br/>
If individual items need to be corrected or revised, select: “Correct one of these” to correct information in the affected section(s); or “Upload a different file” to change the file(s) to be uploaded.<br/>
<del class="delete">Please</del><ins class="insert">Select the level of Creative Commons license. Please</ins> note that<div class="blockHeader">...</div> the author.<del class="delete"><br/>
If</del><ins class="insert"> If</ins> you are<div class="blockHeader">...</div> sharing allowed.<del class="delete"><br/>
13. Select the level of Creative Commons license.</del><br/>
There are<div class="blockHeader">...</div> this screen:<del class="delete"><br/>
"Allow</del><ins class="insert"> "Allow</ins> commercial use<div class="blockHeader">...</div> your work?"<del class="delete"><br/>
and</del><ins class="insert"> and</ins> "Allow modifications<div class="blockHeader">...</div> your work?"<del class="delete"><br/>
If</del><ins class="insert"> If</ins> you have<div class="blockHeader">...</div> Commons website.<del class="delete"><br/>
Please note</del><ins class="insert"> Note</ins> that <del class="delete">all users of your work(s) will be required under</del><ins class="insert">there are links to</ins> the Creative Commons <del class="delete">license to properly credit</del><ins class="insert">website and further information from this page during</ins> the <del class="delete">authors.<br/>
If you are unsure as</del><ins class="insert">submission process<br/>
Answer these questions</ins> to <del class="delete">what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
14. Carefully</del><ins class="insert">assign a Creative Commons license or select "Skip Creative Commons license."<br/>
#Carefully</ins> review the<div class="blockHeader">...</div> and conditions.<ins class="insert"> </ins><br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available.<br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted.<br/>
Please note: Your submission will not be deleted unless you manually remove the submission from your “My DSpace” page.<br/>
If you have questions regarding the licensing terms, please contact Amy Schindler or Ute Schechter. If your questions regarding the licensing terms are resolved and you decide to submit your project again in accordance with the licensing agreement, you may do so from your “My DSpace” page. If you have manually removed the submission from your “My DSpace” page, you will need to re-submit your project beginning at step 1 above.<br/>
<del class="delete">Attention Resolutions of the Board of Visitors contributors:<br/>
Select "I Grant the License".<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Select "I Grant the License".<br/>
15. After</del><ins class="insert">After</ins> completing the<div class="blockHeader">...</div> digital repository.<del class="delete"><br/>
16. For Resolutions of the Board of Visitors and Reports and Presentations of the Board of Visitors contributors://<br/>
Continue to submit documents, beginning at Step 5 above, until you have no more documents to submit.</del><br/>
If you have any technical questions regarding the uploading and submission process, please contact Amy Schindler or Ute Schechter.<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94608350
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94608350http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 12 Oct 2009 15:41:12 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>Persons submitting files should consider using a standardized file format when naming files. This will assist users to easily identify files, and will especially assist users of projects containing multiple files.<br/>
Only file names without spaces will be accepted into the digital archive. The use of underscores or hyphens are acceptable to indicate spaces between words within the tile.<br/>
<div class="blockHeader">...</div> file naming <del class="delete">conventions are:</del><ins class="insert">conventions:</ins><br/>
LastNameFirstNameYear<br/>
DoeJane2009.pdf<br/>
<div class="blockHeader">...</div>Uploading your document(s)<br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<del class="delete">1. To</del><ins class="insert">To</ins> access William<div class="blockHeader">...</div> to http://dspace.swem.wm.edu/<del class="delete"><br/>
2. Enter</del><ins class="insert"><br/>
Enter</ins> the appropriate<div class="blockHeader">...</div> your submission.<del class="delete"><br/>
3. Select</del><ins class="insert"><br/>
Select</ins> the “My<div class="blockHeader">...</div> your screen.<del class="delete"><br/>
4. Login</del><ins class="insert"><br/>
Login</ins> using your<div class="blockHeader">...</div> and password.<del class="delete"><br/>
5. Select</del><ins class="insert"><br/>
Select</ins> “Start a New Submission”.<del class="delete"><br/>
6. From</del><ins class="insert"><br/>
From</ins> the Collection<div class="blockHeader">...</div> for your <del class="delete">document(s)<br/>
7. Make</del><ins class="insert">document(s).<br/>
Make</ins> the appropriate<div class="blockHeader">...</div> click “Next”.<del class="delete"><br/>
||<br/>
Attention Resolutions</del><ins class="insert"><br/>
Resolutions</ins> of the<div class="blockHeader">...</div> of Visitors <del class="delete">contributors:====<br/>
Select</del><ins class="insert">contributors: Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<del class="delete"><br/>
Attention Reports</del><ins class="insert"><br/>
Reports</ins> and Presentations<div class="blockHeader">...</div> of Visitors <del class="delete">contributors:<br/>
Select</del><ins class="insert">contributors:Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<del class="delete"><br/>
=<br/>
= <br/>
8. This form</del><ins class="insert"><br/>
The fields on this page</ins> describes the<div class="blockHeader">...</div> as necessary.<del class="delete"><br/>
Attention</del><ins class="insert"><br/>
Title: Enter the title of the paper, report, interview, or other document(s). For example: "Athletic Reports".</ins> Resolutions of<div class="blockHeader">...</div> of Visitors<del class="delete"><br/>
contributors:<br/>
Enter</del><ins class="insert"> contributors should enter</ins> both the<div class="blockHeader">...</div> For example:<del class="delete"><br/>
Title:</del><ins class="insert"> Title:</ins> "Authorization to<div class="blockHeader">...</div> Issue: Enter<ins class="insert"> applicable</ins> month and <del class="delete">year of the meeting.<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Enter the title and date as follows:<br/>
Title: Enter the report or presentation title. For example: "Athletic Reports".<br/>
Date of Issue: Enter the month and year of the reports or presentation.<br/>
9. Paste</del><ins class="insert">year.<br/>
Paste</ins> the text<br/>
Attention Resolution of the Board of Visitors contributors:<br/>
Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94606298
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94606298http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 12 Oct 2009 15:31:15 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>7. Make the appropriate selection for the project you wish to submit, and click “Next”.<br/>
||<br/>
<div class="blockHeader">...</div> Visitors contributors:====<del class="delete"> </del><br/>
Select "Item has been published before or previously distributed" and click "Next".<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Select "Item has been published before or previously distributed" and click "Next".<br/>
<del class="delete">==</del><ins class="insert">=<br/>
= </ins><br/>
8. This form describes the project to be submitted including title and author(s). Please complete all fields. Note that additional entries for authors and “other committee members” are available for use as necessary.<br/>
Attention Resolutions of the Board of Visitors<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94606232
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/94606232http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 12 Oct 2009 15:30:59 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><del class="delete"> <br/>
Accounts: <br/>
Members</del><ins class="insert"><br/>
W@M Digital Archive Contributor Instructions<br/>
Accounts<br/>
Members</ins> of the<div class="blockHeader">...</div> Mary Community <del class="delete">(faculty, students</del><ins class="insert">(students, faculty,</ins> and staff)<br/>
To request an account, individuals should email Amy Schindler or Ute Schechter. Once the account is created, users will have the opportunity to edit their profile, sign up for email alerts, and subscribe to the RSS feed. Students submitting a Senior Honors Theses already have accounts and do not need to contact us unless there is a problem signing in.<br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<del class="delete">1. preparing</del><ins class="insert">Preparing</ins> your work(s) for upload<del class="delete"><br/>
2. uploading</del><ins class="insert"><br/>
Uploading</ins> your work(s)<del class="delete"><br/>
2.1 Preparing</del><ins class="insert"><br/>
Preparing</ins> your document(s) for upload<del class="delete"> <br/>
Reformatting</del><ins class="insert"><br/>
Reformatting</ins> files to PDF<del class="delete"> <br/>
Completed</del><ins class="insert"><br/>
Completed</ins> projects should<div class="blockHeader">...</div> in PDF <del class="delete">format, when possible.</del><ins class="insert">format especially for final products in Word, Excel, or other proprietary formats.</ins> For assistance<div class="blockHeader">...</div> under development.<del class="delete"> </del><br/>
File naming suggestions<br/>
Persons submitting files should consider using a standardized file format when naming files. This will assist users to easily identify files, and will especially assist users of projects containing multiple files.<br/>
<div class="blockHeader">...</div>DoeJane2009_text.pdf<br/>
DoeJane 2009_appendixA.pdf<br/>
<del class="delete">2.2 Uploading</del><ins class="insert">Uploading</ins> your document(s)<del class="delete"> </del><br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<div class="blockHeader">...</div> your browser <del class="delete">to:</del><ins class="insert">to</ins> http://dspace.swem.wm.edu/<br/>
2. Enter the appropriate collection site for your submission.<br/>
3. Select the “My DSpace” option on the left side of your screen.<br/>
<div class="blockHeader">...</div>6. From the Collection dropdown menu, select the appropriate collection for your document(s)<br/>
7. Make the appropriate selection for the project you wish to submit, and click “Next”.<br/>
||<del class="delete"> ====Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> of Visitors <del class="delete">contributors:</del><ins class="insert">contributors:==== </ins><br/>
Select "Item has been published before or previously distributed" and click "Next".<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Select "Item has been published before or previously distributed" and click "Next".<br/>
<del class="delete">==== <br/>
8. This form describes the project to be submitted including title and author(s). Please complete all fields. Note that additional entries for authors and “other committee members” are available for use as necessary.</del><br/>
==<br/>
<del class="delete">==== Attention</del><ins class="insert">8. This form describes the project to be submitted including title and author(s). Please complete all fields. Note that additional entries for authors and “other committee members” are available for use as necessary.<br/>
Attention</ins> Resolutions of<br/>
contributors:<br/>
Enter both the resolution title and the meeting dates. For example:<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85885945
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85885945http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 27 Aug 2009 16:37:14 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>2.2 Uploading your document(s) <br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<div class="blockHeader">...</div> browser to: <del class="delete">//http://dspace.swem.em.edu/dspace/</del><ins class="insert">http://dspace.swem.wm.edu/</ins><br/>
2. Enter<div class="blockHeader">...</div> your submission.<del class="delete"> 3.</del><ins class="insert"><br/>
3.</ins> Select the<div class="blockHeader">...</div> your screen.<del class="delete"> 4.</del><ins class="insert"><br/>
4.</ins> Login using<div class="blockHeader">...</div> and password.<del class="delete"> 5.</del><ins class="insert"><br/>
5.</ins> Select “Start<div class="blockHeader">...</div> New Submission”.<del class="delete"> 6.</del><ins class="insert"><br/>
6.</ins> From the<div class="blockHeader">...</div> your document(s)<del class="delete"> 7.</del><ins class="insert"><br/>
7.</ins> Make the<div class="blockHeader">...</div> “Next”.<br/>
|| <del class="delete">Attention</del><ins class="insert">====Attention</ins> Resolutions of<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> || Select</del><ins class="insert"><br/>
Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<del class="delete"> || || Attention</del><ins class="insert"><br/>
Attention</ins> Reports and<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> || Select</del><ins class="insert"><br/>
Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<del class="delete"> ||</del><ins class="insert"><br/>
==== </ins><br/>
8. This form describes the project to be submitted including title and author(s). Please complete all fields. Note that additional entries for authors and “other committee members” are available for use as necessary.<br/>
<del class="delete">Attention</del><ins class="insert">==<br/>
==== Attention</ins> Resolutions of<br/>
contributors:<br/>
Enter both the resolution title and the meeting dates. For example:<br/>
<div class="blockHeader">...</div>Date of Issue: Enter the month and year of the reports or presentation.<br/>
9. Paste the text of the abstract for the project into the field “Abstract”. Abstracts should be limited to 150 words, or 1,000 characters including spaces, when possible.<br/>
Attention <del class="delete">Resoultion</del><ins class="insert">Resolution</ins> of the<br/>
Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85874305
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85874305http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 27 Aug 2009 15:26:03 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>2.2 Uploading your document(s) <br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
<div class="blockHeader">...</div> browser to: <del class="delete">//http://dspace.swem.em.edu/dspace//</del><ins class="insert">//http://dspace.swem.em.edu/dspace/</ins><br/>
2. Enter the appropriate collection site for your submission. 3. Select the “My DSpace” option on the left side of your screen. 4. Login using your William and Mary user name and password. 5. Select “Start a New Submission”. 6. From the Collection dropdown menu, select the appropriate collection for your document(s) 7. Make the appropriate selection for the project you wish to submit, and click “Next”.<br/>
|| Attention Resolutions of the Board of Visitors contributors: || Select "Item has been published before or previously distributed" and click "Next". || || Attention Reports and Presentations of the Board of Visitors contributors: || Select "Item has been published before or previously distributed" and click "Next". ||<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85858413
acschihttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/85858413http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsThu, 27 Aug 2009 13:51:24 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>Accounts: <br/>
Members of the William and Mary Community (faculty, students and staff) are eligible to request accounts for the digital archive.<br/>
<div class="blockHeader">...</div> RSS feed.<ins class="insert"> Students submitting a Senior Honors Theses already have accounts and do not need to contact us unless there is a problem signing in.</ins><br/>
Adding items to the digital archive<br/>
Only two steps are required to submit your work to the digital repository:<br/>
<div class="blockHeader">...</div>Only file names without spaces will be accepted into the digital archive. The use of underscores or hyphens are acceptable to indicate spaces between words within the tile.<br/>
Suggested file naming conventions are:<br/>
LastNameFirstNameYear<del class="delete"> </del><br/>
DoeJane2009.pdf<br/>
LastNameFirstNameYear_description<br/>
<div class="blockHeader">...</div>When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
1. To access William and Mary’s digital repository, point your browser to: //http://dspace.swem.em.edu/dspace//<br/>
<div class="blockHeader">...</div> your submission. <del class="delete"> 3.</del><ins class="insert">3.</ins> Select the<div class="blockHeader">...</div> your screen. <del class="delete"> 4.</del><ins class="insert">4.</ins> Login using<div class="blockHeader">...</div> and password. <del class="delete"> 5.</del><ins class="insert">5.</ins> Select “Start<div class="blockHeader">...</div> New Submission”. <del class="delete"> 6.</del><ins class="insert">6.</ins> From the<div class="blockHeader">...</div> your document(s) <del class="delete"> 7.</del><ins class="insert">7.</ins> Make the<br/>
|| Attention Resolutions of the Board of Visitors contributors: || Select "Item has been published before or previously distributed" and click "Next". || || Attention Reports and Presentations of the Board of Visitors contributors: || Select "Item has been published before or previously distributed" and click "Next". ||<br/>
<div class="blockHeader">...</div> as necessary.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> of Visitors<del class="delete"> contributors:</del><ins class="insert"><br/>
contributors:</ins><br/>
Enter both the resolution title and the meeting dates. For example:<br/>
Title: "Authorization to Install Fire Alarm Devices in Student Residences, Resolution W-3 (R)".<br/>
<div class="blockHeader">...</div>Title: Enter the report or presentation title. For example: "Athletic Reports".<br/>
Date of Issue: Enter the month and year of the reports or presentation.<br/>
<div class="blockHeader">...</div> when possible.<del class="delete"> </del><br/>
Attention Resoultion of the Board of Visitors contributors:<br/>
Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Enter the following text into the abstract field: "This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e. December 2006].<br/>
<div class="blockHeader">...</div> if desired.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> of Visitors<del class="delete"> contributors:</del><ins class="insert"><br/>
contributors:</ins><br/>
Do not enter subject keyword terms0<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
<div class="blockHeader">...</div>Click “Next” when this page is completed.<br/>
11. Upload the file(s) for your project by selecting the “Browse…” button and selecting the desired file(s).<br/>
<div class="blockHeader">...</div> for upload”.)<del class="delete"> </del><br/>
Once you have selected the file, confirm the correct file name and format. When uploading multiple files, complete the File Description” field for each file selected. Click “Next” when complete.<br/>
Please note: If your submission consists of many files, each file will be added individually. Please complete the “File Description” field for each file to be uploaded. Upon clicking “Next” you will have the option to upload an additional file by clicking “Add Another File”. Repeat the steps outlined in this section until all files are uploaded with completed descriptions.<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Files are selected from: O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports. Select item and confirm correct file name. Click “Next” when complete.<br/>
<div class="blockHeader">...</div> and completeness.<del class="delete"> </del><br/>
If all information is correct, select “Next” to proceed to the next step.<br/>
If individual items need to be corrected or revised, select: “Correct one of these” to correct information in the affected section(s); or “Upload a different file” to change the file(s) to be uploaded.<br/>
Please note that all users of your work will be required under the Creative Commons license to properly credit you as the author.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div> Commons license.<del class="delete"> </del><br/>
There are two questions to be answered on this screen:<br/>
"Allow commercial use of your work?"<br/>
<div class="blockHeader">...</div>Please note that all users of your work(s) will be required under the Creative Commons license to properly credit the authors.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div> and conditions.<del class="delete"> </del><br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available.<br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted.<br/>
<div class="blockHeader">...</div>Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Select "I Grant the License".<br/>
<div class="blockHeader">...</div> digital repository.<del class="delete"> </del><br/>
16. For Resolutions of the Board of Visitors and Reports and Presentations of the Board of Visitors contributors://<br/>
Continue to submit documents, beginning at Step 5 above, until you have no more documents to submit.<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82429193
lddavishttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82429193http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 27 Jul 2009 21:57:43 GMT<style type="text/css">
ins.insert { background-color: #AFA; color: #080; text-decoration: inherit; }
del.delete { background-color: #F88; color: #800; text-decoration: inherit; }
</style><div class="blockHeader">...</div>When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site.<br/>
1. To access William and Mary’s digital repository, point your browser to: //http://dspace.swem.em.edu/dspace//<br/>
<div class="blockHeader">...</div> your submission. <del class="delete">3.</del><ins class="insert"> 3.</ins> Select the<div class="blockHeader">...</div> your screen. <del class="delete">4.</del><ins class="insert"> 4.</ins> Login using<div class="blockHeader">...</div> and password. <del class="delete">5.</del><ins class="insert"> 5.</ins> Select “Start<div class="blockHeader">...</div> New Submission”. <del class="delete">6.</del><ins class="insert"> 6.</ins> From the<div class="blockHeader">...</div> your document(s) <del class="delete">7.</del><ins class="insert"> 7.</ins> Make the<div class="blockHeader">...</div> click “Next”.<del class="delete"><br/>
Attention</del><ins class="insert"><br/>
|| Attention</ins> Resolutions of<div class="blockHeader">...</div> Visitors contributors:<del class="delete"><br/>
Select</del><ins class="insert"> || Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<del class="delete"><br/>
Attention</del><ins class="insert"> || || Attention</ins> Reports and<div class="blockHeader">...</div> Visitors contributors:<del class="delete"><br/>
Select</del><ins class="insert"> || Select</ins> "Item has<div class="blockHeader">...</div> click "Next".<ins class="insert"> ||</ins><br/>
8. This<div class="blockHeader">...</div> as necessary.<ins class="insert"> </ins><br/>
Attention Resolutions of the Board of Visitors contributors:<br/>
Enter both the resolution title and the meeting dates. For example:<br/>
<div class="blockHeader">...</div>Title: Enter the report or presentation title. For example: "Athletic Reports".<br/>
Date of Issue: Enter the month and year of the reports or presentation.<br/>
<div class="blockHeader">...</div> when possible.<ins class="insert"> </ins><br/>
Attention Resoultion of the Board of Visitors contributors:<br/>
Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Enter the following text into the abstract field: "This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e. December 2006].<br/>
<div class="blockHeader">...</div> if desired.<ins class="insert"> </ins><br/>
Attention Resolutions of the Board of Visitors contributors:<br/>
Do not enter subject keyword terms0<br/>
<div class="blockHeader">...</div>Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Files are selected from: O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports. Select item and confirm correct file name. Click “Next” when complete.<br/>
<div class="blockHeader">...</div> and completeness.<ins class="insert"> </ins><br/>
If all information is correct, select “Next” to proceed to the next step.<br/>
If individual items need to be corrected or revised, select: “Correct one of these” to correct information in the affected section(s); or “Upload a different file” to change the file(s) to be uploaded.<br/>
Please note that all users of your work will be required under the Creative Commons license to properly credit you as the author.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div> Commons license.<ins class="insert"> </ins><br/>
There are two questions to be answered on this screen:<br/>
"Allow commercial use of your work?"<br/>
<div class="blockHeader">...</div>Please note that all users of your work(s) will be required under the Creative Commons license to properly credit the authors.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div> and conditions.<ins class="insert"> </ins><br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available.<br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted.<br/>
<div class="blockHeader">...</div>Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Select "I Grant the License".<br/>
<div class="blockHeader">...</div> digital repository.<del class="delete"><br/>
16.</del><ins class="insert"> <br/>
16.</ins> For Resolutions<div class="blockHeader">...</div> of Visitors <del class="delete">contributors:</del><ins class="insert">contributors://</ins><br/>
Continue to submit documents, beginning at Step 5 above, until you have no more documents to submit.<br/>
If you have any technical questions regarding the uploading and submission process, please contact Amy Schindler or Ute Schechter.<br/>
Contributor Instructions (created content and edited for format )
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82427355
lddavishttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82427355http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 27 Jul 2009 21:35:58 GMT<style type="text/css">
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</style><del class="delete">_Toc236040107</del><ins class="insert"> <br/>
Accounts:</ins> <br/>
Members of<div class="blockHeader">...</div> digital archive.<del class="delete"> <br/>
To</del><ins class="insert"><br/>
To</ins> request an<div class="blockHeader">...</div> RSS feed.<del class="delete"> <br/>
_Toc236040108 </del><ins class="insert"><br/>
Adding items to the digital archive</ins><br/>
Only two steps are required to submit your work to the digital repository:<br/>
1. preparing your work(s) for upload<br/>
<div class="blockHeader">...</div>2.1 Preparing your document(s) for upload <br/>
Reformatting files to PDF <br/>
<div class="blockHeader">...</div> Expensive Software.”<del class="delete"> </del><br/>
Other file formats will be accepted into the digital repository, but not all formats are supported. A list of supported file formats is under development. <br/>
File naming suggestions<br/>
<div class="blockHeader">...</div> multiple files.<del class="delete"> <br/>
Only</del><ins class="insert"><br/>
Only</ins> file names<div class="blockHeader">...</div> into the <del class="delete">[insert name of institutional respository].</del><ins class="insert">digital archive.</ins> The use<div class="blockHeader">...</div> the tile.<del class="delete"> </del><br/>
Suggested file naming conventions are:<br/>
LastNameFirstNameYear <del class="delete">DoeJane2009.pdf</del><ins class="insert"><br/>
DoeJane2009.pdf</ins><br/>
LastNameFirstNameYear_description<del class="delete"> DoeJane2009_titlepage.pdf</del><ins class="insert"><br/>
DoeJane2009_titlepage.pdf</ins><br/>
DoeJane2009_text.pdf<br/>
DoeJane 2009_appendixA.pdf<br/>
2.2 Uploading your document(s) <br/>
<div class="blockHeader">...</div> collection site.<del class="delete"> <br/>
1.</del><ins class="insert"><br/>
1.</ins> To access<div class="blockHeader">...</div> browser to: <del class="delete">http://dspace.swem.em.edu/dspace</del><ins class="insert">//http://dspace.swem.em.edu/dspace//</ins><br/>
2. Enter<div class="blockHeader">...</div> your submission.<del class="delete"><br/>
3.</del><ins class="insert"> 3.</ins> Select the<div class="blockHeader">...</div> your screen. <del class="delete"><br/>
4.</del><ins class="insert">4.</ins> Login using<div class="blockHeader">...</div> and password.<del class="delete"><br/>
5.</del><ins class="insert"> 5.</ins> Select “Start<div class="blockHeader">...</div> New Submission”.<del class="delete"><br/>
6.</del><ins class="insert"> 6.</ins> From the<div class="blockHeader">...</div> your document(s) <del class="delete"><br/>
7.</del><ins class="insert">7.</ins> Make the<div class="blockHeader">...</div> click “Next”.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> <br/>
Select “Item</del><ins class="insert"><br/>
Select "Item</ins> has been<div class="blockHeader">...</div> or previously <del class="delete">distributed”</del><ins class="insert">distributed"</ins> and click <del class="delete">“Next”.</del><ins class="insert">"Next".</ins><br/>
Attention Reports<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> <br/>
Select “Item</del><ins class="insert"><br/>
Select "Item</ins> has been<div class="blockHeader">...</div> or previously <del class="delete">distributed”</del><ins class="insert">distributed"</ins> and click <del class="delete">“Next”.</del><ins class="insert">"Next".</ins><br/>
8. This<div class="blockHeader">...</div> as necessary.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> <br/>
Enter</del><ins class="insert"><br/>
Enter</ins> both the<div class="blockHeader">...</div> For example:<del class="delete"> <br/>
Title: “Authorization</del><ins class="insert"><br/>
Title: "Authorization</ins> to Install<div class="blockHeader">...</div> Resolution W-3 <del class="delete">(R)”</del><ins class="insert">(R)".</ins><br/>
Date of<div class="blockHeader">...</div> of the <del class="delete">meeting</del><ins class="insert">meeting.</ins><br/>
Attention Reports<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> </del><br/>
Enter the title and date as follows:<br/>
<div class="blockHeader">...</div> For example: <del class="delete">“Athletics Reports”</del><ins class="insert">"Athletic Reports".</ins><br/>
Date of<div class="blockHeader">...</div> reports or <del class="delete">presentation</del><ins class="insert">presentation.</ins><br/>
9. Paste<div class="blockHeader">...</div> when possible.<del class="delete"> </del><ins class="insert"><br/>
Attention Resoultion of the Board of Visitors contributors:<br/>
Enter the following into the abstract field: "This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date, i.e., December 5, 2008].<br/>
Attention Reports and Presentations of the Board of Visitors contributors:<br/>
Enter the following text into the abstract field: "This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e. December 2006].<br/>
10. Subject keyword terms may be added at this point, if desired.</ins><br/>
Attention Resolutions of the Board of Visitors contributors:<br/>
<del class="delete">Enter the following in the abstract field:<br/>
“This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date,i.e., December 5, 2008].</del><ins class="insert">Do not enter subject keyword terms0</ins><br/>
Attention Reports and <del class="delete">Presentation of the Board of Visitors contributors: <br/>
Enter the following text into the Abstract field: <br/>
“This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e., December 2006].<br/>
10. Subject keyword terms may be added at this point, if desired. <br/>
Attention Resolutions</del><ins class="insert">Presentations</ins> of the<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> </del><br/>
Do not enter subject keyword terms.<br/>
Attention <del class="delete">Reports and Presentation of the Board of Visitors</del><ins class="insert">VIMS</ins> contributors:<del class="delete"> <br/>
Do</del><ins class="insert"><br/>
Do</ins> not enter subject keyword <del class="delete">terms.<br/>
Attention VIMS contributors: <br/>
Do not enter keywords as</del><ins class="insert">terms -</ins> these will<div class="blockHeader">...</div> is completed.<del class="delete"> <br/>
11.</del><ins class="insert"><br/>
11.</ins> Upload the<div class="blockHeader">...</div> desired file(s).<del class="delete"> (This</del><ins class="insert"><br/>
(This</ins> is an<div class="blockHeader">...</div> complete the <del class="delete">“File</del><ins class="insert">File</ins> Description” field<div class="blockHeader">...</div> when complete.<del class="delete"> <br/>
Please</del><ins class="insert"><br/>
Please</ins> note: If<div class="blockHeader">...</div> completed descriptions.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Reports and <del class="delete">Presentation</del><ins class="insert">Presentations</ins> of the<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> </del><br/>
Files are selected from: O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports. Select item and confirm correct file name. Click “Next” when complete.<br/>
<div class="blockHeader">...</div> and completeness.<del class="delete"> </del><br/>
If all information is correct, select “Next” to proceed to the next step.<br/>
<div class="blockHeader">...</div> be uploaded.<del class="delete"> </del><br/>
Please note that all users of your work will be required under the Creative Commons license to properly credit you as the author.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div>Please note that all users of your work(s) will be required under the Creative Commons license to properly credit the authors.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
<div class="blockHeader">...</div> and conditions.<del class="delete"> <br/>
If</del><ins class="insert"><br/>
If</ins> you agree<div class="blockHeader">...</div> is available.<del class="delete"> <br/>
If</del><ins class="insert"><br/>
If</ins> you do<div class="blockHeader">...</div> be submitted.<del class="delete"> <br/>
Please</del><ins class="insert"><br/>
Please</ins> note: Your<div class="blockHeader">...</div> DSpace” page.<del class="delete"> <br/>
If</del><ins class="insert"><br/>
If</ins> you have<div class="blockHeader">...</div> 1 above.<del class="delete"> <br/>
Attention</del><ins class="insert"><br/>
Attention</ins> Resolutions of<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> <br/>
Select “I</del><ins class="insert"><br/>
Select "I</ins> Grant the <del class="delete">License”</del><ins class="insert">License".</ins><br/>
Attention Reports and <del class="delete">Presentation</del><ins class="insert">Presentations</ins> of the<div class="blockHeader">...</div> Visitors contributors:<del class="delete"> <br/>
Select “I</del><ins class="insert"><br/>
Select "I</ins> Grant the <del class="delete">License”</del><ins class="insert">License".</ins><br/>
15. After<div class="blockHeader">...</div> digital repository.<del class="delete"> </del><br/>
16. For Resolutions of the Board of Visitors and Reports and Presentations of the Board of Visitors contributors:<br/>
<div class="blockHeader">...</div> to submit.<del class="delete"> </del><br/>
If you have any technical questions regarding the uploading and submission process, please contact Amy Schindler or Ute Schechter.<br/>
Contributor Instructions
http://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82425361
lddavishttp://digitalarchive.wmwikis.net/page/diff/Contributor+Instructions/82425361http://digitalarchive.wmwikis.net/message/list/Contributor+InstructionsMon, 27 Jul 2009 21:11:56 GMT<style type="text/css">
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</style><ins class="insert">_Toc236040107 <br/>
Members of the William and Mary Community (faculty, students and staff) are eligible to request accounts for the digital archive. <br/>
To request an account, individuals should email Amy Schindler or Ute Schechter. Once the account is created, users will have the opportunity to edit their profile, sign up for email alerts, and subscribe to the RSS feed. <br/>
_Toc236040108 <br/>
Only two steps are required to submit your work to the digital repository:<br/>
1. preparing your work(s) for upload<br/>
2. uploading your work(s)<br/>
2.1 Preparing your document(s) for upload <br/>
Reformatting files to PDF <br/>
Completed projects should be submitted in PDF format, when possible. For assistance converting your digital file(s) to PDF, see the article “How to Print to PDF without Expensive Software.” <br/>
Other file formats will be accepted into the digital repository, but not all formats are supported. A list of supported file formats is under development. <br/>
File naming suggestions<br/>
Persons submitting files should consider using a standardized file format when naming files. This will assist users to easily identify files, and will especially assist users of projects containing multiple files. <br/>
Only file names without spaces will be accepted into the [insert name of institutional respository]. The use of underscores or hyphens are acceptable to indicate spaces between words within the tile. <br/>
Suggested file naming conventions are:<br/>
LastNameFirstNameYear DoeJane2009.pdf<br/>
LastNameFirstNameYear_description DoeJane2009_titlepage.pdf<br/>
DoeJane2009_text.pdf<br/>
DoeJane 2009_appendixA.pdf<br/>
2.2 Uploading your document(s) <br/>
When your project is ready to share with the world – either in final form or as a working paper – you can upload it to the collection site. <br/>
1. To access William and Mary’s digital repository, point your browser to: http://dspace.swem.em.edu/dspace<br/>
2. Enter the appropriate collection site for your submission.<br/>
3. Select the “My DSpace” option on the left side of your screen. <br/>
4. Login using your William and Mary user name and password.<br/>
5. Select “Start a New Submission”.<br/>
6. From the Collection dropdown menu, select the appropriate collection for your document(s) <br/>
7. Make the appropriate selection for the project you wish to submit, and click “Next”. <br/>
Attention Resolutions of the Board of Visitors contributors: <br/>
Select “Item has been published before or previously distributed” and click “Next”.<br/>
Attention Reports and Presentations of the Board of Visitors contributors: <br/>
Select “Item has been published before or previously distributed” and click “Next”.<br/>
8. This form describes the project to be submitted including title and author(s). Please complete all fields. Note that additional entries for authors and “other committee members” are available for use as necessary. <br/>
Attention Resolutions of the Board of Visitors contributors: <br/>
Enter both the resolution title and the meeting dates. For example: <br/>
Title: “Authorization to Install Fire Alarm Devices in Student Residences, Resolution W-3 (R)”<br/>
Date of Issue: Enter month and year of the meeting<br/>
Attention Reports and Presentations of the Board of Visitors contributors: <br/>
Enter the title and date as follows:<br/>
Title: Enter the report or presentation title. For example: “Athletics Reports”<br/>
Date of Issue: Enter the month and year of the reports or presentation<br/>
9. Paste the text of the abstract for the project into the field “Abstract”. Abstracts should be limited to 150 words, or 1,000 characters including spaces, when possible. <br/>
Attention Resolutions of the Board of Visitors contributors:<br/>
Enter the following in the abstract field:<br/>
“This PDF was digitized from the records of the College of William and Mary Board of Visitors in the Special Collections Research Center in Swem Library on [date,i.e., December 5, 2008].<br/>
Attention Reports and Presentation of the Board of Visitors contributors: <br/>
Enter the following text into the Abstract field: <br/>
“This PDF was downloaded from the website of the College of William and Mary Board of Visitors in [month and year, i.e., December 2006].<br/>
10. Subject keyword terms may be added at this point, if desired. <br/>
Attention Resolutions of the Board of Visitors contributors: <br/>
Do not enter subject keyword terms.<br/>
Attention Reports and Presentation of the Board of Visitors contributors: <br/>
Do not enter subject keyword terms.<br/>
Attention VIMS contributors: <br/>
Do not enter keywords as these will be added by VIMS staff upon approval of the submission.<br/>
Click “Next” when this page is completed. <br/>
11. Upload the file(s) for your project by selecting the “Browse…” button and selecting the desired file(s). (This is an excellent time to confirm the file format and naming conventions of your file(s). For more information about file formats and naming conventions, see “Preparing your document for upload”.) <br/>
Once you have selected the file, confirm the correct file name and format. When uploading multiple files, complete the “File Description” field for each file selected. Click “Next” when complete. <br/>
Please note: If your submission consists of many files, each file will be added individually. Please complete the “File Description” field for each file to be uploaded. Upon clicking “Next” you will have the option to upload an additional file by clicking “Add Another File”. Repeat the steps outlined in this section until all files are uploaded with completed descriptions. <br/>
Attention Reports and Presentation of the Board of Visitors contributors: <br/>
Files are selected from: O:\SpecialCollections\Archives\DSpace\BOVPresentationsReports. Select item and confirm correct file name. Click “Next” when complete.<br/>
12. Review the summary information regarding your project to ensure accuracy and completeness. <br/>
If all information is correct, select “Next” to proceed to the next step.<br/>
If individual items need to be corrected or revised, select: “Correct one of these” to correct information in the affected section(s); or “Upload a different file” to change the file(s) to be uploaded. <br/>
Please note that all users of your work will be required under the Creative Commons license to properly credit you as the author.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
13. Select the level of Creative Commons license.<br/>
There are two questions to be answered on this screen:<br/>
"Allow commercial use of your work?"<br/>
and "Allow modifications of your work?"<br/>
If you have questions regarding how best to answer these questions, please see the Creative Commons website.<br/>
Please note that all users of your work(s) will be required under the Creative Commons license to properly credit the authors.<br/>
If you are unsure as to what rights to assign, consider limiting use to non-commercial use with no sharing allowed.<br/>
14. Carefully review the licensing terms and conditions. <br/>
If you agree with the terms, select “I Grant the License”. Your submission will be reviewed by library staff and you will be notified by email when your project has been officially added to the collection and is available. <br/>
If you do not agree with the terms, select “I Do Not Grant the License”. Your submission will remain on your “My DSpace” page, but will not be submitted. <br/>
Please note: Your submission will not be deleted unless you manually remove the submission from your “My DSpace” page. <br/>
If you have questions regarding the licensing terms, please contact Amy Schindler or Ute Schechter. If your questions regarding the licensing terms are resolved and you decide to submit your project again in accordance with the licensing agreement, you may do so from your “My DSpace” page. If you have manually removed the submission from your “My DSpace” page, you will need to re-submit your project beginning at step 1 above. <br/>
Attention Resolutions of the Board of Visitors contributors: <br/>
Select “I Grant the License”<br/>
Attention Reports and Presentation of the Board of Visitors contributors: <br/>
Select “I Grant the License”<br/>
15. After completing the submission process, you will receive an email message alerting you when the file has been approved and is available to the public via the digital repository. <br/>
16. For Resolutions of the Board of Visitors and Reports and Presentations of the Board of Visitors contributors:<br/>
Continue to submit documents, beginning at Step 5 above, until you have no more documents to submit. <br/>
If you have any technical questions regarding the uploading and submission process, please contact Amy Schindler or Ute Schechter.</ins><br/>